The Commercial Invoice Pro Forma is a crucial document in international trade and domestic commerce under English and Welsh law. It is typically used when a buyer needs to arrange payment in advance, obtain import licenses, or open letters of credit. The document provides a detailed preview of the final invoice, including product specifications, pricing, delivery terms, and payment conditions. While not legally binding for payment, it serves as a formal quotation and is often required by customs authorities for shipment clearance. This document type is particularly important in international trade where it helps facilitate customs valuation and import procedures.
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1. Seller Information: Company name, address, registration number, VAT number, contact details
2. Buyer Information: Customer name, address, and contact details
3. Invoice Details: Pro forma invoice number, date of issue, currency, and validity period
4. Item Description: Detailed list of products/services with quantities, unit prices, and descriptions
5. Financial Summary: Subtotal, VAT calculations, shipping costs, and total amount
1. Delivery Terms: Optional section for international shipments including Incoterms and shipping instructions
2. Payment Instructions: Optional section for banking details and payment terms when advance payment is required
3. Export Documentation: Optional section for international transactions including HS codes and country of origin
4. Special Handling Instructions: Optional section for specific handling requirements or special conditions
1. Technical Specifications Schedule: Detailed product specifications and technical requirements
2. Quality Certificates: Relevant quality certifications and compliance documents
3. Packing List: Detailed list of items with packaging specifications and quantities
4. Terms and Conditions: Standard terms and conditions applicable to the pro forma invoice
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