The Donation Acceptance Letter is essential for both donors and recipient organizations in the United States' charitable giving landscape. This document is used whenever a charitable contribution is made and requires formal acknowledgment, particularly when donors seek tax deductions. A properly drafted Donation Acceptance Letter must comply with IRS regulations and include specific elements such as the organization's tax-exempt status, donation details, and any goods or services provided in return. The letter serves multiple purposes: it provides necessary documentation for the donor's tax records, helps organizations maintain accurate donation records, and establishes clear communication regarding the terms and conditions of the gift. This document is particularly crucial for donations exceeding $250, as the IRS requires written acknowledgment for such contributions.
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1. Date: Date of donation acceptance
2. Donor Information: Complete details of the donor(s) including name, address, and contact information
3. Organization Information: Details of the receiving organization including name, tax status, and contact information
4. Donation Description: Detailed description of donated items/amounts including any specific characteristics or conditions
5. Acknowledgment Statement: Formal acceptance of the donation and gratitude expression
6. Tax Implications Statement: Standard IRS language regarding tax deductibility and any relevant disclaimers
7. Signature Block: Space for authorized representative's signature and date
1. Restricted Use Statement: Statement specifying any conditions or restrictions on how the donation may be used
2. Valuation Statement: Statement of fair market value for non-cash donations requiring valuation
3. Recognition Terms: Specific terms regarding how the donor will be recognized by the organization
1. Property Schedule: Detailed inventory list of donated items including descriptions and conditions
2. Appraisal Documents: Professional appraisals of donated items for high-value non-cash donations
3. IRS Form 8283: Non-cash charitable contributions form for donations exceeding $500 in value
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