Inter Company Agreements are fundamental documents used to formalize and govern relationships between affiliated entities within a corporate group structure in the United States. These agreements are essential for establishing clear operational frameworks, ensuring tax compliance, particularly with transfer pricing regulations, and maintaining proper corporate governance. They become necessary when related entities engage in regular business transactions, share resources, or provide services to each other. The agreements typically cover aspects such as service scope, pricing mechanisms, intellectual property rights, and compliance requirements. Under US jurisdiction, these agreements must comply with federal and state laws, including IRS regulations, corporate law, and relevant industry-specific requirements. They are particularly crucial for audit purposes, tax documentation, and demonstrating proper corporate governance to regulatory authorities.
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1. Parties: Identification of the related companies entering into the agreement, including registration details and addresses
2. Background: Context of the agreement, relationship between the parties, and group structure
3. Definitions: Key terms used throughout the agreement, including corporate group-specific terminology
4. Scope of Services/Relationship: Detailed description of services, goods, or relationship covered by the agreement
5. Payment Terms and Transfer Pricing: Pricing methodology, payment terms, and confirmation of arm's length principles
6. Intellectual Property Rights: Ownership and licensing of IP between group companies
7. Confidentiality: Protection of group information and trade secrets
8. Term and Termination: Duration of agreement and circumstances for termination
9. Compliance with Laws: Commitment to comply with relevant regulations and group policies
10. Record Keeping and Audit Rights: Requirements for maintaining transaction records and allowing internal/external audits
11. Governing Law and Jurisdiction: Applicable law and dispute reĂÜĚŇÖ±˛Ą procedures
1. Tax Matters: Specific tax arrangements and responsibilities, used when significant tax implications exist
2. Employee Secondment: Terms for sharing employees between group companies, used when staff will work across entities
3. Shared Resources: Arrangements for shared facilities or resources, used in shared services agreements
4. Quality Standards: Specific quality requirements, used in manufacturing or service delivery agreements
5. Group Branding: Use of group trademarks and branding, used when brand usage needs regulation
6. Data Protection: Specific data handling requirements, used when significant data sharing occurs
7. Insurance: Insurance requirements and allocations, used for high-risk activities
8. Force Majeure: Provisions for extraordinary events, used in long-term operational agreements
1. Service Level Agreement: Detailed service specifications and performance metrics
2. Pricing Schedule: Detailed pricing methodology and calculations
3. Transfer Pricing Study: Supporting documentation for arm's length pricing
4. Allocated Resources: List of shared resources, facilities, or personnel
5. Contact Details: Key personnel and escalation contacts for both parties
6. Group Policies: Relevant corporate policies applicable to the agreement
7. Compliance Procedures: Specific compliance requirements and procedures
8. Technical Requirements: Technical specifications or operational requirements
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